Bid Administrator

Current Vacancies

Bid Administrator – June 2024


TITLE:                     Bid Administrator


CLOSING DATE: 19/07/2024

LOCATION:          Adman Head Office, Omagh Co Tyrone

CONTRACT:         Full-time Permanent

Adman Civil Projects Ltd is a dynamic Civil Engineering contractor based in Omagh, County Tyrone. Due to continued growth, we are now seeking to appoint an experienced Bid Administrator.  The role will report directly to the Bid Manager and will involve providing full administrative support for Pre-Qualification Questionnaires (PQQ’s) and Invitations to Tender (ITT’s) across a broad range of sectors including Renewable Energy, Transport Infrastructure (Road, Rail and Marine), Utilities (Electricity and Water) and Public Realm/Environmental Improvement works.

Main duties: Working closely with the Bid Manager (and wider team members as necessary), the successful candidate will play an important role in the bid administration process with responsibilities including;

  • Maintaining company profiles on all UK/ROI online tender portals which the company is registered with.
  • Completing online forms and questionnaire for registration on new portals or with new clients.
  • Managing all documents issued for PQQ’s and ITT’s including logging on company database and tracking / logging and notifying updates to all relevant bid team members.
  • Tracking and monitoring status of all live PQQ’s and ITT’s including forwarding/logging of all messages and updated documents issued by clients to relevant bid team members.
  • Assisting the Bid Manger in developing support documentation for all PQQ’s and ITT’s including as a minimum CV’s, Organisational Charts and Project Case Studies.
  • Proof reading and checking of all submissions for compliance with stated requirements.
  • Developing and maintaining the bid library with up-to date documents including CV’s and Case Studies.
  • Monitoring tender portals on a daily basis to identify new opportunities and downloading and logging documents for review by the Management Team.
  • Liaising extensively with Directors, Heads of Department, Project Managers and other key personnel to obtain relevant information for PQQ’s and ITT’s.
  • Attending all relevant meetings as required.

Essential requirements:

  • Educated at least to A Level standard.
  • A minimum of 2 years’ experience in a Bid Administrator role.
  • Good organisational, time management and interpersonal/communication skills.
  • Strong team player with ability to work to demanding deadlines.
  • Excellent attention to detail.
  • Strong IT skills including Microsoft Office and Adobe packages

Desirable requirements:

  • Experience in the Civil Engineering / Construction industry, ideally within the key sectors noted above


  • Competitive Salary
  • Pension Scheme
  • Holiday Scheme – accrue up to 35 holidays during your first 5 years of service
  • Private Health Scheme and Cash Plan
  • Length of Service Bonus
  • Training and Development Opportunities


To apply, please email your CV along with a completed Monitoring Form (see attached) to

 We are an Equal Opportunities Employer.